A Guide to Registration
by Kay Imig, Chief Registrar
Current SCCA Membership Card
The National Office sends you a membership card when you become a member or renew your membership. The card can be in the form of two separate cards or a hardcard, one card. The hardcard will be issued from the national office for all members starting in 2012. If you received the 2 cards, one will have your name, address, member number and expiration date. This is your membership card. The other card is the license portion. Both cards must be presented at Registration when you show up for an event. The single hardcard will contain your membership information on the front with your license information on the back. This card will also need to be presented at Registration when you show up for an event. If your picture is missing from the hardcard you can have a registrar take your picture and send it into the national office. A new hardcard with your picture will then be issued and mailed to you. Your membership expiration date must be valid at the time you register a t an event. If the event falls over a month end, your membership card does not have to be valid through the date at the end of the event; it only needs to be valid when you go through Registration.
Current Worker License
The license portion of your card will contain a CREW license by default. If your other specialty licenses are not listed on your card (i.e. F&C, T&S etc), at the track you can inform a Registrar that you would like a speciality license added. The Registrar will ask for your name, member number and specialty to be added. They will then e-mail firstname.lastname@example.org with your information. You will receive a new card indicating your correct licenses.
Current Competition License (required for those of you that are going to compete at the event)
This can be in the following forms: (1) the license portion of your membership card indicating a Novice, Regional or National competition license, (2) A valid Novice permit showing that the expiration date is beyond the date of the event. (3) A current yellow probation letter. It is the driver's responsibility to turn any probation letter over to the Registrar who will then give it to the Chief Steward of the event. It is also the driver�s responsibility to get the probation letter back from the Chief Steward at the end of the event. If the license portion of your card is incorrect you must contact the SCCA National office at 1-800-770-2055 to have this corrected prior to showing up at an event in which you are participating in.
This is a valid SCCA photo ID that can be purchased at most events or received from the National office on your hardcard. If your picture is missing from the hardcard you can have a registrar take your picture and send it into the national office. A new hardcard with your picture will then be issued and mailed to you. Please note that this photo ID does not need to be on the back of your current SCCA membership card. In fact, if it is a separate photo ID it will never expire.
Vehicle Log Book
This is required by the Tech people in order to have your vehicle checked by Tech for the weekend.
This can be a minor photo id which can be purchased in Registration at the track if both guardians are there to fill out a minor waiver form. If only one parent/guardian is in attendance the minor waiver can be filled out for that event only.
Drivers School Waiver
If you would like a drivers school waived, you as a driver must submit to the Chief Steward of the event, in writing, a letter stating your experience (with supporting documentation) and why you feel the school should be waived. This will be collected with your novice permit in Registration and turned over to the Chief Steward. It is the driver�s responsibility to get the novice permit back from the Chief Steward at the end of the event.
Guests and Crew Members
Drivers and Workers, if someone is not on your free crew/guest list they will be asked to pay an admission fee to enter the track. We in Registration try our hardest to accommodate those poor individuals that show up at the track expecting to get in for free. Charging them an entrance fee can be an uncomfortable situation we would rather avoid so PLEASE make sure your free crew/guest list is correct.
Other Handy Tips and Hints
Please be sure to tell your Crew and Guests the Registration hours. Remember that some Crew/Guests may need to pay an entrance fee to get in. It may be nice to tell them this in advance. Drivers: Be sure that the entry is filled out completely. This will save you time in line at Registration since you will be required to complete all missing information before you are admitted. Remember if to enclose a check, money order, cashiers check and credit card information with your mailed entry. We do not have a legitimate entry until we have payment for the entry. This means that if you have a national number it does not have to be reserved for you since we do not have a legitimate entry.